Summer 2020

RE-opening plan

Shakespeare by the Sea is a professional theatre company, and as such, our re-opening plan was subject to approval by our professional association, Theatre Nova Scotia. Please note that many elements require parents and students to comply with additional measures in order to be able to participate in classes. This plan was approved as of June 30th, 2020.

PROCEDURE: SUMMER CLASSES
1. Registration: parents will complete an online registration form which will be incomplete if it does not include an electronic signature certifying that they have read and understood all health and safety policies. Staff will phone home the week before classes begin to verbally confirm that all policies are understood, and update parents of any changes to the list of signs and symptoms put forth by 811.

2. Contactless Dropoff: parents will be able to remain in their car as they drop students at the entrance to Point Pleasant Park, where the group of 1 staff and a maximum of 8 students will meet in order to walk together to the Cambridge Battery. Maintaining a distance of 2 metres, Staff will verbally confirm with the parents that the student has not developed any symptoms. During dropoff and travel, all students and staff will be required to wear masks. Ratio during drop-off will never exceed 8 students per staff member.

3. Travel: Students will walk (with masks on) from the pickup site to the class site, and reminded throughout travel to maintain physical distance. Students will walk single file along Cambridge Battery Drive until they arrive at the Cambridge Battery, where physical distance markers will indicate where they should go next in order to begin class activities. Because this portion involved movement, although physical distance can be maintained and will be required, students and staff will wear masks because we recognize that students are children and may make an error in judging physical space.

4. Distant Class: In the Cambridge Battery, staff will have placed camping chairs at a distance of 2 metres apart for students to place bags, jackets, and any personal items on. Physical markers will be used to indicate to students where they can stand in order to maintain distancing. Since distancing can be maintained in this outdoor space, students will be allowed to remove masks. In the event of any emergency or if a staff or student develops symptoms, a phone, first aid kit, additional sanitizer and PPE, and the Shakespeare by the Sea golf cart, as well as a staff member licensed to operate it, will all be on site at all times, in order to respond to the situation expediently. Ratio during class will never exceed 8 students per staff member, and will regularly be closer to 4 students per staff member.

5. Contactless Pickup: at the end of class, students will put their masks back on, and verbally reminded to maintain distance during the walk back to the parking lot. Students will be escorted back to the parking lot where parents will be instructed to send one member of their household to pick up their child while maintaining 2 metres of physical distance. Ratio during drop-off will never exceed 8 students per staff member.

6. Staff will complete a report after each class. Staff will sanitize all surfaces before locking all equipment up at the end of the day.

7. In the event that a student becomes symptomatic, they will be given the option to do an online private coaching in lieu of an in-person class. If staff become symptomatic, all students will be informed that the class will move online until staff can be adequately tested or can confirm that they are no longer ill.

DETAILS
All classes will include a Zoom tutorial and some portion of instruction via the internet, from home. At any time during the summer session, any staff or student can work or learn from home if any of the following circumstances arise:
o They are sick or symptomatic.
o They have travelled as per current Nova Scotia Public Health guidelines
o They are a close contact of a confirmed case of COVID-19.
o They are awaiting a COVID-19 test result.
o They have been told by Public Health that they may have been exposed and need to self isolate.

Students will have the option to make up an in-person class with a Zoom private lesson, and staff will have the ability to cancel an in-person class in favour of a Zoom class if necessary. We will not require any proof (ie doctor's note) if any staff or students requires this adjustment.
Students will not be able to complete their registration in a class without agreeing to our safety plan. Shakespeare by the Sea staff will individually phone home prior to the start of classes in order to receive verbal confirmation that parents and students understand and agree to adhere to all health and safety rules.

Student registration will require that families are aware that some individuals are considered at higher risk of severe illness with COVID-19 (including those over 65 and those with compromised immune systems or underlying medical conditions) and that parents, guardians and staff are encouraged to consult their health care provider if they have concerns about their own health, their child's health, or the health of other household contacts. Staff members will be informed verbally and via email before agreeing to work.

Staff and students will be monitored for signs and symptoms of COVID-19, using the most up to date list of symptoms can be found on the 811 website, in two ways. Parents and staff will be required to inform Shakespeare by the Sea via email if they develop any symptoms. Staff will verbally confirm prior to the start of class each day that they have not developed any new symptoms. Staff will verbally confirm with parents that the students has not developed any new symptoms before they are allowed to attend class. In-person classes will be limited to no longer than 90 minutes in duration. Staff will be trained to look for signs and symptoms per the 811 website, and if a student appears to develop any signs or symptoms during the class, the staff will phone home and the student will be escorted to the park exit for pickup.
Staff will be responsible for keeping a binder with necessary information at all times. The most up-to-date list of symptoms will be printed in triplicate each day of classes, and posted at the park entrance, the class site (The Cambridge Battery), and a new copy included in staff's binder.

Parents will be informed upon registration and confirmed via email or telephone of the need to monitor their child daily for symptoms identified on the 811 website. This list of symptoms will be posted at drop off and pick up locations and parents and guardians will be asked daily to confirm that their child has no symptoms and is not otherwise required to self isolate.

Signs will be posted at all entrances to the class site informing any passers-by that official Shakespeare by the Sea business is being conducted and physical distancing is required. All classes will have two staff on site and never more than ten students, so that if any passers-by need to be verbally informed that physical distance is required, a staff member is available to do so.

No visitors will be permitted near students.


Staff will be required to disclose any and all symptoms, however mild. Staff will verbally confirm that they have no new symptoms prior to the start of each class. They will be given the option to do an online class in lieu of an in-person class. There are only two staff. A report will be completed each day which will include a list of all students and staff that were present at each class.


In the event that a staff member becomes symptomatic while they are working, the staff member will be provided with hand sanitizer and a mask, and while avoiding contact with other staff and children, will immediately go home to isolate and call 811 for an assessment to determine if they need to be tested. They will inform the other staff member verbally while maintaining physical distance. The remaining staff member will call home and send all students home immediately.


If a staff member notices symptoms or if a child self-identifies feeling unwell, they will be removed from the group and taken to a separate area by one staff member, asked to put on their mask and use hand sanitizer, and given a place to sit and rest far from the group while parents are contacted. Staff caring for symptomatic child will wear a mask and also use hand sanitizer. They'll then be escorted to the park entrance by staff in the golf cart. Once they have been picked up by parents, the golf cart and any other surfaces will be sanitized by staff.
 

All programming and lesson planning will be centred around the idea that physical distancing will be maintained at all times. Absolutely no exercises or activities will require that students or staff be closer to each other than 2 metres, and we will not have any surfaces shared.
There will be only one cohort on-site at any given time. During the changeover of cohorts, drop-off and pick-up times will be staggered by twenty minutes, and parents will be asked to stay in their cars or maintain distance until their drop-off time.

 At all sites, including pickup & dropoff locations which are all outdoors, physical markers (pylons or other highly visible items), painted floor markers, or chairs will be used to indicate the personal spacing necessary to maintain a safe distance. All parents and students will receive this information both in writing and verbally prior to the start of the session. Students will be reminded every day of the policy. If staff determine that a student is unable to follow the policy, they will be sent home immediately and either continue their experience through online coachings or be given a refund.


Only one cohort will ever occupy a space at a time, which will be maintained through scheduling.


SBTS owns several large A-frame signs which will be placed at the drop-off site and the class site which will have all warnings and symptoms printed clearly, as well as a hand-sanitizing station.


All payments will be completed online prior to the start of class.


The only surfaces that will have any contact with students, staff, or personal items will be the chairs used in the Cambridge Battery space. The chairs will be sanitizer before and after every class by staff. All other activities are completed in physically distant groups in an outdoor space much, much larger than is necessary to maintain distance for the group. The Cambridge Battery area, during a SBTS performance, has historically been able to contain crowds of up to 650 audience members. It provides an excess of safe space for students and staff to maintain a physical distance of 2 metres very easily.


All in-person activities will take place outdoors at the Cambridge Battery. No cohort will be on-site for longer than 120 minutes, including pick-up and drop-off.


No more than 8 students will be registered in each cohort.


No student will be on-site for more than two hours, no staff will work for more than five hours, so no meal breaks will be necessary.
Staff will take turns overseeing pickup/dropoff, so that breaks can be taken in the Battery during this process once sanitizing is completed.

 

Students will be reminded of all personal hygiene policies at the start of each class. Proper cough and sneeze etiquette will be demonstrated at the beginning of each class. Students will be verbally reminded avoid touching their mouth, nose, and eyes, and signage will be posted with these same reminders on A-frame signs at the park entrance/pickup and dropoff site, as well as at the class site. Students will be required to bring their own non-medical mask and bottle of hand sanitizer. Extras will be on-hand in case anyone forgets. Parents will be instructed to practise mask use at home prior to the start of classes so that students will be able to be responsible for their own mask use. If anyone coughs or sneezes, staff will verbally remind them to use sanitizer immediately.


Parents will be informed that there are no washrooms at the Battery site, and students should use the washroom at home before class, and ideally will not need a washroom break during class. Students aged 11 and younger will not have any classes longer than 60 minutes in duration. Students 12-18 will not have any classes longer than 90 minutes in duration. In the event of a bathroom emergency, a staff member will put on a mask and drive the student to the SBTS headquarters to use our private bathroom. Students will be verbally reminded at this time to use soap and water for 30 seconds. They'll be asked to demonstrate proper handwashing technique either before or after use and asked to wash their hands again if proper technique cannot be demonstrated. The bathroom will then be sanitized by staff after class.
 

Because all classes are outdoors, students will not be exposed to any ventilation systems. Any surfaces that get touched will be sanitized before and after each individual user by staff.


No food or snacks will be consumed during class. We will keep one waste receptacle on site, which will have a lid and will be handled only by staff members wearing gloves. Students will be informed of its location and will be instructed to drop waste in the receptacle without touching it.


Students will not share any supplies than cannot be sanitized between users. All lessons will only include work which can be done without any props.


No food will be present, prepared, consumed, served, or shared.


Students will be required to bring individual labelled water bottles and come to class wearing their own hats and sunscreen.
 

Daily attendance records of all staff and children (within their designated cohort). All in-person activities take place outdoors. The registries will be kept and managed by the camp administrator and will include confirmation of daily screening for symptoms.

 Key Items:

  • Students, parents, and staff will be informed of all safety policies before in-person activities both in writing and verbally over the phone.

  • Families and staff will answer all COVID-19 screening questions before attending class.

  • PPE will be required for all students during pickup, dropoff, and travel to class site.

  • Any staff or student developing symptoms during class will be removed immediately and
    safely. Staff members will still be paid for the contract, and students will be offered make-up or refund for lost class time, so no one is financially incentivized to attend class while ill.

  • Physical distance will be maintained at all times during class.

  • Thorough attendance records and incident reports will always be kept.

  • Parents will have to agree to the following in order to complete registration:

             - I and my child agree to wear a non-medical mask during pickup and dropoff.
             - I and my child agree to bring a personal bottle of hand sanitizer to each class.
             - I and my child agree that my child will follow all staff instructions in order to maintain
               physical distancing at all times.
             - My child will use the washroom before we leave home in order to limit the need for
               washroom breaks during class.
             - In the event that my child needs to be driven to the Shakespeare by the Sea
               headquarters for a washroom break, they will put on their own mask, and wash hands with soap and water afterwards using proper                    handwashing technique.

             - I will practise proper mask use and handwashing with my child before attending.
             - I understand that if my child is not able to maintain physical distancing, they will be removed and not allowed to attend any further                   in-person activities.
             - I will inform staff and keep my child home if they develop any COVID-19 symptoms. I know that the most up-to-date list can be                     found on the 811 website.
             - I will truthfully answer screening questions at drop-off.
             - I will give staff accurate and adequate contact information so that I can pick my child up
               from class on short notice if necessary.
             - I will not send my child to class if they are sick or symptomatic.
             - I will not send my child to class if they have travelled outside of as per current Nova Scotia Public Health guidelines
             - I will not send my child to class if they are a close contact of a confirmed case of COVID-19.
             - I will not send my child to class if they are awaiting a COVID-19 test result.
             - I will not send my child to class if they have been told by Public Health that they may have been exposed and need to self isolate.
             - I agree that If my child develops symptoms during class, they will be able to put on their own mask to be driven to the park entrance                 by staff.


Posted at drop-off site and class site:
             - Most up-to-date list of symptoms and signs from 811
             - Instructions to go home if students has any of the symptoms
             - A hand sanitizer station
             - A daily schedule to ensure no crossover between cohorts
             - Any additional warnings set forth by Public Health

SCHEDULE
Monday/Wednesday
4:20-4:35PM Cohort A Dropoff and screening (Maximum 8 students, aged 12+) 4:35PM Cohort A departs for Cambridge Battery
4:45PM Safety/Distancing/Hygiene procedure review, attendance taken 4:50PM Cohort A Class (with physical distancing at all times)
6:15PM Cohort A Class Departs Cambridge Battery, staff member sanitizes chairs 6:25-6:30PM Cohort A Pickup
6:35PM-6:45PM Cohort B Dropoff and screening (Maximum 8 students, aged 12+) 6:45PM Cohort B departs for Cambridge Battery
6:55PM Safety/Distancing/Hygiene procedure review, attendance taken 7:00PM Cohort B Class (with physical distancing at all times)
8:30PM Cohort B Departs Cambridge Battery
8:40-8:55PM Cohort B Pickup
9:00-9:30PM Staff Members sanitize all surfaces and complete class report.


Tuesday/Thursday
4:00-4:10PM Cohort C Dropoff and Screening (Maximum 5 students, aged 9-14)

4:10PM Cohort C Departs for Cambridge Battery
4:20PM Safety/Distancing/Hygiene procedure review, attendance taken
4:25PM Cohort C Class
5:00PM 1 Staff leaves to collect Cohort D
5:10-5:25PM Cohort D Dropoff and Screening (Maximum 5 students, aged 9-14)

5:25PM Cohort D Departs for Cambridge Battery
5:25PM Cohort C departs Cambridge Battery
5:35PM Cohort D Safety/Distancing/Hygiene procedure review, attendance taken

5:40 Cohort D Class (at Battery)
5:40-5:45PM Cohort C Pickup (at Park Entrance)
5:35-6:35PM Cohort D Class
6:35PM Cohort D departs Cambridge Battery
6:45-6:50PM Cohort D Pickup
6:55-7:05 Cohort E Dropoff
6:35PM Cohort E Departs for Cambridge Battery
6:45PM - Cohort E Safety/Distancing/Hygiene procedure review, attendance taken

6:50-7:50PM Cohort E Class
7:50PM - Cohort E departs Cambridge Battery
8:00-8:10 - Cohort E Pickup
8:10-8:40PM - Staff Members sanitize all surfaces and complete class report